Cyclocamp2011:Experiences
Aus bikekitchen.net
Here might be a place to collect experiences from the Cyclocamp 2011 at Ottensheim. Maybe some of these might be helpful for people hosting further similar events.
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venue
We got the camp area for free. We only had to pay for electricity supply (makes the connections plus electrity we consumed).
toilets, showers
We had the condition from the local authority to have a toilet trailer which we rented.
Regarding showers: The area was right next to the river danube ; ) But I guess most of the people used the 2 to 4 showers which were already present on the venue (open air showers safe from glances by tarps).
insurance
We took out a policy (can't remember for what risks exactly). As far as I can remeber this also was the municipality's condition. It cost something like 120€ for like one week. Luckily we did not have to lay any claims.
food
Luckily a committed group of experienced VoKue (community kitchen?) people offered to cook for us quite early.
finances
Before the camp the Bikekitchen consented to take the risk of up to 1000 euros. (I do not know what would have happened if the camp made more loss than that).
Luckily we did not need this. The whole thing was more or less balanced.
We covered the costs (power, insurance, toilets, various materials) as far as I know mainly by donations for food (ask the VoKue crew for more details) and beverages (though also donation based we suggested recommended donations for the various drinks).