Cyclocamp2011:Experiences
Aus bikekitchen.net
Here might be a place to collect experiences from the Cyclocamp 2011 at Ottensheim. Maybe some of these might be helpful for people hosting further similar events.
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venue
We got the camp area for free. We only had to pay for electricity supply (makes the connections plus electrity we consumed).
toilets, showers
We had the condition from the local authority to have a toilet trailer which we rented.
Regarding showers: The area was right next to the river danube ; ) But I guess most of the people used the 2 to 4 showers which were already present on the venue (open air showers safe from glances by tarps).
electricity
we bought 16A 400V connection from the local electricity grid. the cables and distributors came from the fahrradküche Graz. due to the long distance and small diameter of the cable the some electricity was lost. we used 2x16A for the workshop during the day (one for each weldingmachine) and the third for the kitchen. during the night we used one for light only to make sure some malfunction in the workshop cannot kill the light on the whole area.
insurance
We took out a policy (can't remember for what risks exactly). As far as I can remeber this also was the municipality's condition. It cost something like 120€ for like one week. Luckily we did not have to lay any claims.
food
Luckily a committed group of experienced VoKue (food not bombs) people offered to cook for us quite early.
finances
Before the camp the Bikekitchen consented to take the risk of up to 1000 euros. (I do not know what would have happened if the camp made more loss than that).
Luckily we did not need this. We spend 2000 euros all together - so much more than we expected- but got it all back in with the donations for the drinks. The whole thing was more or less balanced.
We covered the costs (power, insurance, toilets, various materials) mainly by the donations beverages (though also donation based we suggested recommended donations for the various drinks, f.ex: beer: 1,50 euros).
donations for food covered the expenses for the food not bombs group. the food part was financially seperated from the rest.
networking for support
The festival area was quite far away from vienna, so we had the fortune to get support by a local culture initiative, which hosts an annual music festival at the same place.
We benefited from their experiences in terms of the necessary cooperation with local authorities. They knew were to purchase needful things (e.g. fire wood, etc.), supported us with technical knowledge, and provided us with a fully equipped music stage. They were also helpful in getting in contact with local individuals for additional support.
Alltogether cooperation, and the general acceptance by the local community and the local authorities was essential for the cyclocamp in ottensheim.